Privacy Policy

Medmove Limited ("we", "our", "us") is committed to protecting and fully respecting your privacy.

This Policy explains how we collect, use, disclose, and safeguard your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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1. Information We Collect

Candidate

We collect personal data necessary for finding suitable employment opportunities for medical professionals we work with. The personal information we collect includes but is not limited to the below:

Personal Identification Information: Name, date of birth, gender, nationality, and contact details, emergency contact details, interests
Professional Information: Qualifications, medical registration details, employment history, and references.
Sensitive Data: Health information, criminal records, and biometric data, where applicable and with explicit consent.
Technical Data: IP address, browser type, and usage data when interacting with our website.

Client

As a client of Medmove Limited, we are required to collect, process and use information about you, and relevant partners whilst providing you with our recruitment services. This data includes but is not limited to the below:

Personal Identification Information: Names, contact details, job titles and the hiring requirements within your department / organisation.

Disclosed information: Where relevant, we may also store information that a party within your department / organisation has voluntarily disclosed to us as well as other information concerning dealings between your department / organisation and us.

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2. How We Collect your data

Candidate

Candidate data will primarily be obtained directly from the candidate themselves, however, your data, may also be collected from the alternate sources below:

When you interact with our website (applications, registrations, chatbot)
When you visit our website
When you communicate with us by telephone, email or other methods
When you provide us with a copy of your CV
When you are referred to us by an acquaintance such as a colleague or friend
Your online profiles including but not limited to social media channels

Client

The data of clients and prospective clients alike will be obtained directly from the client themselves, and or other sources listed below:

Communication during business development activities
When you contact us via email, phone, our social media, our website, third parties including but not limited to (candidates, LinkedIn)
Networking including but not limited to events and conferences.

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3. How We Use Your Information

The processing and exchange of candidate and client data is a crucial aspect of the recruitment process as well as the service we deliver and in our legitimate business interest (subject to these interests not being overridden by your interests or basic rights and freedoms which require protection of your personal data) We process your data for the following purposes:

To assess your suitability for specific employment opportunities.
To facilitate the recruitment process, including interviews, background checks, and visa applications as well as basic after-care post transition
To communicate with you regarding job opportunities or candidate availability and updates.
To comply with legal obligations, such as reporting to regulatory bodies.

The lawful bases for processing your data:

Consent: Obtained explicitly for specific purposes.
Contractual Necessity: To fulfil our contractual obligations with you.
Legal Obligation: To comply with legal requirements.
Legitimate Interests: For our business operations, provided your rights are not overridden.

3. Data Sharing and Transfers

For the purpose of assisting your job search and career plans, we may share your personal data with the following and potentially other entities:

NHS Trusts and Healthcare Providers: For recruitment and placement purposes.
Regulatory Bodies: Such as the General Medical Council (GMC) and the Home Office.
Third-Party Service Providers: Who assist in recruitment, background checks, and visa processing.

Your data may be transferred outside the UK to countries that ensure an adequate level of data protection, in compliance with UK GDPR requirements.

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4. Data Retention

We retain your personal data for no longer than necessary to fulfil the purposes outlined in this policy, including any legal, accounting, or reporting requirements. Specific retention periods are determined based on the nature of the data and the purposes for which it was collected.

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5. Your Rights

Under the UK GDPR, you have the right to:

Access: Request copies of your personal data.
Rectification: Correct any inaccurate or incomplete data.
Erasure: Request the deletion of your data, subject to certain conditions.
Restriction: Limit the processing of your data.
Portability: Obtain your data in a structured, commonly used format.
Objection: Object to the processing of your data in certain circumstances.

To exercise these rights, please contact us using the details provided below.

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6. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. These measures are regularly reviewed and updated to ensure ongoing security.

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7. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us at: info@med-move.com

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8. Complaints

For further information on your rights and how to lodge a complaint, you may contact the Information Commissioner's Office (ICO) at:

- Information Commissioner's Office
- Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
- Helpline: 0303 123 1113
- Website: https://ico.org.uk

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9. Consent and Changes

Consent

Under existing regulations, we are required to obtain your consent to our collection, processing, sharing and storing of your personal data. Please ensure that you have read this policy in its entirety and accept all contents. If you have any queries or are unable to read or understand this policy, please contact us directly.

This page will be updated with any changes to our privacy policy. Where necessary, we will contact you directly via email regarding changes.

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10. Business Terms

Please contact info@med-move.com for a copy of our latest terms of business.

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11. Modern Slavery Policy

The statement below is made on behalf of Medmove Limited (‘the company’) and constitutes our modern slavery statement:

At Medmove Limited, we are fully committed to upholding the principles of our Modern Slavery Policy, reflecting our zero-tolerance approach to all forms of modern slavery and human trafficking.

we recognise our responsibility to ensure ethical practices throughout our operations and supply chains. We are dedicated to maintaining transparent, fair, and lawful processes in all areas of our business, all of which is also expected from our trusted business partners and suppliers.